About the Compliance register

Use the Compliance register to schedule critical activities to meet legal, contractual and regulatory compliance obligations.

Compliance Workflow

The Stage Navigation Bar displays the workflow stages that the compliance task will follow once scheduled.

Compliance details - In this stage you describe the compliance task, define the instructions, link associated documents, schedule the frequency of the task, and assign who will complete and close the compliance task. These details only need to be set once as the information is automatically copied to the next occurrence of the task in the schedule.
Action stage - In this stage the Action officer completes the compliance task. Progress notes can also be made and records can be attached.
Close stage - In this stage the Approval officer will close the task or delegate further action if required.

Compliance register tabs

When you navigate to the Compliance register the following tabs are displayed:

In progress	Displays compliance tasks currently in progress and assigned to a user.
Closed	Displays all current, closed and future compliance tasks including those which have been skipped.
All	Displays all current, closed and future compliance tasks.
Compliance schedule	Displays your organisation's current compliance program.
Draft	Displays draft compliance tasks which can be saved prior to being assigned and scheduled.

Compliance register columns

Use the Edit columns button to chose which columns to display in your view. Some columns are not available in all tabs. Here is a list of available columns across all tabs:

Action Officer	The person assigned to the compliance task
Action history	A chronological record of all the instructions and actions that have been recorded at each stage of the workflow up until now.
Approver	The person who will approve and close off the compliance task.
Assigned to	Who the compliance task is currently assigned to.
Business area	Business area that relates to the audit. This is the secondary business area that sits under the Primary Business area. Example: Governance/Clinical Governance.
Closed by	The person who approved and closed the compliance task. (Appears in the Closed and All tabs)
Compliance task	Name of the compliance task
Compliance type	Describes the type of compliance task i.e. 'Funding agreement'.
Date added	The date the draft audit was added. (Appears in 'Draft' tab)
Date modified	The date the draft audit was last modified (Appears in 'Draft' tab)
Date closed	The date the compliance task was approved and closed. (Appears in the 'Closed', 'Compliance schedule' and 'All' tabs)
Due date	The compliance task approval due date
Frequency	The frequency of the compliance task as programmed in the schedule, i.e. every 6 months.
ID#	Logiqc ID number of the compliance task.
Instructions	Instructions the action officer must follow to complete the compliance task.
Meeting	The Logiqc meeting the compliance task relates to.
Next occurrence date	The date of the next scheduled compliance task in the series. (Appears in the Compliance schedule tab).
Other party	External organisation related to the compliance item i.e. 'Department of Health'.
Primary business area	The Primary business area that relates to the compliance task. This sits above Business area which is the secondary business area. For example: Governance/Clinical Governance.
Related items	Other register items linked to the compliance task. Example: Contract
Series	The current series of the compliance task. For example: October 2023
Source document	A document or a contract that relates to the compliance task
Stage	The current workflow stage of the compliance task.
Start date	The scheduled start date of the compliance task. This is the action task.
Status	Compliance task status - Upcoming, Due this week, Overdue
Viewing permission/teams	Access control - Which assigned teams can see the compliance task.
Viewing permission/users	Access control - Which additional users (outside the assigned teams) can see the compliance task

Learn more about editing your register columns view.

Tip: When you export a list, the export will only include the columns you have chosen to display in your your view.

Compliance details form tabs

The Compliance details form comprises two tabs:

Description	Contains the details and schedule of the compliance task. For a full description of the details form and programming a schedule, click on the following article: Schedule a compliance task
Series	Displays all the audits in the series as per the schedule. (see Form series component description below)

Series tab

All the compliance tasks in the series are listed including closed, current and the next upcoming compliance task not yet assigned. The list also shows any records attached to the compliance task.

Tip: The Series tab is a valuable tool for quickly assessing a compliance schedule. It provides a comprehensive overview of completed compliance tasks, the current status of open compliance tasks, and the upcoming compliance in the series. By utilising this tab, you can identify overdue tasks and be sure that your are working on the correct compliance task in the series.

Compliance Schedule

This component enables you to schedule your compliance task and set the frequency. You can program once off compliance tasks or program a series with a recurring schedule.

Closing and skipping a compliance item.

The Schedule component also allows you to close the current compliance task and skip to the next in the series. This is useful if a task has been missed and the next in the series has been generated. Learn more.

You can also choose to close and halt the compliance schedule which will close the current task and prevent future tasks in the series being generated. Note: If other compliance tasks in the series have been generated, they will need to be closed off. Learn more.

Next steps: To learn how to schedule a compliance task, click on the following article: Schedule a compliance task