Scheduling and managing audits
  1. Audit and compliance
  2. Scheduling and managing audits

About the audit register

Use the audit register to schedule audits across your organisation, report non-conformances and generate recommendations for improvement.

Audit Workflow

The Audit workflow consists of three stages, which are visible in the Stage Navigation Bar.

  1. Audit details - In this stage you describe the audit, define the instructions, link audit tools, schedule the frequency of the audit, and assign who will complete and close the audit. These details only need to be set once as the information is automatically copied to the next occurrence of the audit in the schedule.      
  2. Action stage - In this stage the auditor (Action officer) completes the audit task and identifies any non-conformities or improvement opportunities arising from the audit. Progress notes can also be made and records can be attached. 
  3. Close stage - In this stage the Approval officer will close the audit or delegate further action if required.

Audit register tabs

When you navigate to the Audit register the following tabs are displayed:

In progress Displays audits currently in progress and assigned to a user.
Closed Displays all current, closed and future audits including those which have been skipped.
All Displays current, closed and future audits which are scheduled but not yet due to be assigned to a user.
Audit schedule Displays your organisation's current audit program.  
Draft Displays draft audits which can be saved prior to being assigned and scheduled.

Audit register columns

Use the Edit columns button to chose which columns to display in your view. Some columns are not available in all tabs. Here is a list of available columns across all tabs:

Action Officer The person conducting the audit
Action history A chronological record of all the instructions and actions that have been recorded at each stage of the workflow up until now.
Approver The person who will approve and close off the audit.
Assigned to Who the audit task is currently assigned to.
Audit Name of the audit
Audit Type Performance or Compliance audit
Audit source Internal or externa audit
Business area Business area that relates to the audit.  This is the secondary business area that sits under the Primary Business area.  Example:  Governance/Clinical Governance.
Closed by The person who approved and closed the audit. (Appears in the Closed and All tabs)
Date Added The date the draft audit was added.  (Appears in 'Draft' tab)
Date modified The date the draft audit was last modified (Appears in 'Draft' tab)
Date closed The date the audit was approved and closed. (Appears in the 'Closed', 'Audit schedule' and 'All' tabs)
Due date The audit approval due date
Frequency The frequency of the audit as programmed in the schedule, i.e. every 6 months.
ID# Logiqc ID number of the audit task.
Instructions Audit instructions the action officer must follow to complete the audit
Meeting The Logiqc meeting the audit relates to.
Primary business area The Primary business area that relates to the audit.  This sits above Business area which is the secondary business area.  For example:  Governance/Clinical Governance.
Related items Other register items linked to the audit.  Example:  Improvement
Series The current series of the audit.  For example:  October 2023
Stage The current workflow stage of the audit 
Start date The scheduled start date of the audit.  This is the action task.
Status Audit status - Upcoming, Due this week, Overdue
Viewing permission/teams Access control - Which assigned teams can see it
Viewing permission/users Access control - Which additional users (outside the assigned teams) can see it

Learn more about editing your register columns view.

Tip:  When you export a list, the export will only include the columns you have chosen to display in your your view.

Audit details form tabs

The Audit details form comprises two tabs:

Description Contains the details and schedule of the audit.  For a full description of the details form and programming a schedule, click on the following article: Schedule an audit
Series Displays all the audits in the series as per the schedule. (see Form series component description below)

Series tab

All the audits of the series are listed including closed, current and the next upcoming audit not yet assigned.  The list also shows any records attached to the audit.  

Tip:  The Series tab is a valuable tool for quickly assessing an audit schedule. It provides a comprehensive overview of completed audit tasks, the current status of open audits, and the upcoming audit in the series. By utilising this tab, you can identify overdue audits and be sure that you are working on the correct audit in the series. 

Audit Schedule

This component enables you to schedule the audit and set the frequency. You can program once off audits or program an audit series with a recurring schedule.

Closing and skipping an audit.

The Schedule component also allows you to close the current audit task and skip to the next audit in the series.  This is useful if an audit has been missed and the next in the series has been generated.  Learn more.

You can also choose to close and halt the audit schedule which will close the current audit task and prevent future tasks in the series being generated.  Note:  If other audit tasks in the series have been generated, they will need to be closed off.  Learn more.

Next steps:  To learn how to schedule an audit click on the following article:  Schedule an audit