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      3. Documents register

      Re-publishing an archived document

      Do you want to bring an archived document back into the workflow for republishing? This article shows you how.

      Quick steps to re-publishing a document (If you are the document owner)

      1. From the Documents register, go to the Archived documents tab and click on the document name
      2. Set the document review date to a future date
      3. Check the remaining details of the document are still current (Business area, Document manager, assigned meeting, viewing permissions etc).  Make any changes.
      4. Select Re-publish

      Quick steps for re-publishing (if you are NOT the document owner)

      1. From the Documents register, go to the Archived documents tab and click on the document name
      2. Set the document review date to a future date
      3. Set yourself as the Approval officer
      4. Check the remaining details of the document are still current (Business area, assigned meeting, viewing permissions etc).  Make any changes.
      5. Select Re-publish.
      6. Re-set the Approval officer to the correct person.

      Steps to re-publish an archived document

      Note:  To re-publish a document you must have an approval licence and the permissions to manage and approve documents.

      1. Navigate to the Archived document tab in the Documents register and find the document you want to republish.
      2. Open the item by clicking on the document name.
      3. Set the Document review date to a date to the future date when it will be reviewed again.  
      4. Review the details form to ensure the coding is still correct. Things to check are:
        • Document type
        • Related business area
        • Related meeting
        • Viewing permissions
        • Document owner
        • Document manager
      5. View the document by clicking on the preview icon in the View document component
      6. If you wish to add a new version of the document use Add new version and attach a new file or link  
      7. If you are the Document owner, click Re-publish and the document will be republished and approved. If you are not the Document owner, the document will re-enter the workflow and a review task will be sent to the assigned Document manager.