About the Asset register
A 360-degree view of your assets and equipment showing related planned maintenance, documentation, faults, and suppliers.
In this article:
Learn how asset management works in Logiqc and how the Asset and Maintenance registers work together to help you manage assets across their lifecycle.
Assets and equipment can represent a considerable investment and operating cost, so they need accurate records, clear accountabilities, and planned review. Provided as a bundle, the Asset and Maintenance registers give you a centralised asset register, schedule planned maintenance, and keep the supporting records that show your assets are safe and serviceable.
Overview video: Watch the short video below for a guided overview of asset management in Logiqc.
Asset management helps your organisation know what assets it has, where they are, who is accountable for them, what they cost, and when they need review, servicing, maintenance, or disposal.
A structured asset process supports manufacturer requirements, service schedules, safety obligations, financial planning, and evidence collection. It also helps reduce the risk of assets being missed, used past their intended life, or kept without the records needed to show they are safe and serviceable.
In Logiqc, the Asset register holds the asset record and workflow. The Maintenance register supports planned and reactive maintenance activity, so service history and maintenance evidence can be managed alongside the asset.
Q: What is the difference between the Asset register and the Maintenance register?
A: The Asset register stores the asset record, accountabilities, workflow, review dates, costs, access controls, and supporting records. The Maintenance register manages the maintenance tasks and service records that relate to those assets.
Q: What happens when an asset reaches its review date?
A: Logiqc can generate a Manage task so the asset can be reviewed, re-scheduled, delegated for review, or escalated for approval, depending on the workflow set for the asset.
Q: Can assets be kept after they are disposed?
A: Yes. Disposed assets move out of the active asset list and remain available in the Disposed assets tab for reference.
Key features
The Asset and Maintenance registers give you one place to record your assets, keep them accountable, and plan the work that keeps them safe and serviceable.
Centralised asset register holding each asset's details, owner, location, and cost.
Planned maintenance scheduled and recorded in the linked Maintenance register.
Asset workflow to move assets through Manage, Review, and Approve stages.
Lifecycle scheduling for review, service commencement, and planned disposal dates.
Supporting records such as warranties, contracts, service records, and related items.
Event history that traces important changes and decisions over the asset's life.
What asset management controls
Asset management systems, like Logiqc's Asset register, help your organisation keep control of:
- asset identification and description, including type, category, model, serial number, photo, and location;
- ownership and accountability, including the asset owner and related business area;
- criticality, usage, allocation, and access to the asset record;
- cost and lifecycle details, including purchase cost, lease cost, depreciation, service commencement, review, and planned disposal dates;
- workflow stages for managing, reviewing, and approving the asset;
- supporting records, such as warranties, service records, contracts, incident records, and related maintenance activity; and
- system event history, so important decisions and changes can be traced.
How the Asset and Maintenance registers work together
The Asset register and Maintenance register are designed to work as a bundle. The Asset register gives you the source record for the asset, while the Maintenance register helps you plan and record the maintenance activity connected to that asset.
Asset register
Records asset details, accountabilities, workflow, review dates, disposal planning, access control, supporting records, and event history.
Maintenance register
Manages maintenance activity, service tasks, and repair records that help show the asset is safe and serviceable.
What the registers help you do
Used together, the Asset and Maintenance registers help you to:
- Create a central, searchable register of organisational assets.
- Assign ownership, accountability, access, and review responsibility.
- Schedule review, service, maintenance, and disposal dates.
- Move assets through Manage, Review, and Approve tasks.
- Attach evidence and records, including files, links, and related items.
- Track changes and decisions through the system event history.
The asset workflow
Every asset can move through a workflow before it becomes part of the active Asset register, and again when the asset reaches its next review date.
Get started
Follow the links below to start working with the Asset register: