In this article:
Learn how to archive a contract in Logiqc, and what happens to it once it's no longer active.
Contracts cannot be deleted from the QMS. Use the Archive function to unpublish a contract, move it out of the active contracts list, and keep its full system history available for future reference or audit.
Archiving keeps the contract record, file history, and System event history intact while removing the contract from the active Published contracts list.
Use it when a contract is no longer required, has expired and will not be renewed, or should no longer be available in active contract workflows.
Q: Who can archive a contract?
A: You need the Archive Governance register items permission. On some platforms this is available to users with a permission level of Approving officer and above.
Q: Is the archive reason recorded?
A: Yes. The archive action and comment are recorded in the System event history.
Q: Can an archived contract be restored?
A: Yes. Use the re-publish process to return an archived contract to the register in the Approved state. See Re-publishing an archived contract.
Before you start
Check the following:
- You have the Archive Governance register items permission.
- You know why the contract is being archived. This reason is recorded in the System event history.
Step 1: Open the contract
Open the contract you want to archive from the Contracts register.
Navigation path
Select Governance from the left-hand navigation.
Select Contracts to open the Contracts register.
Select the contract name to open the contract details page.
Step 2: Archive the contract
Scroll to the bottom of the contract details page. Select Archive, add the reason the contract is being archived, then select Archive in the confirmation dialog.
Add the reason for archiving the contract before confirming the action.
Step 3: Check the archived contract
After archiving, the contract is moved to the Archived contracts tab in the Contracts register.
Archived contracts are listed separately from published contracts.
The System event history records the archive action and the reason entered in the archive dialog.
The archive action is retained in the contract's System event history.
What happens next
The contract is removed from active lists
The contract leaves the Published contracts list and no longer moves through future review workflows.
The history is retained
The contract record, archive reason, and system history remain available from the Archived contracts tab.
The contract can be re-published if needed
If the contract needs to become active again, use the re-publish process to return it to the register in the Approved state.
To keep going, see: