Why did I get a task to approve a risk?
A new risk has been added or an existing risk has undergone a review and has been automatically assigned to you as the risk owner.
What do I need to do?
Review the Action history for comments about what's been done to date. Then choose a task option to approve the risk or assign further work to be done. Learn how to do this in the Task management section below.
In this article
Click a link below to learn more about each section of the Approve form in Logiqc.
- Action history
A list of actions taken at each stage of the workflow, along with any comments provided by users. - Task management
Your options for closing the audit. - Risk summary
Key information about the risk. - Submit
Complete your task and submit the form - System event history
A chronological record maintained by the system detailing entries and changes made to the form including links to any related items created by users.
Action history
This component displays the commentary by the assigned officers at each stage of the workflow.
Hover over the date to display who recorded the note.
Task management
This component displays the two options you have at the approval stage of the workflow.
Click on Go to risk to review the Risk details form, which will provide a full description of the risk, links to existing controls and an assessment of the risk.
Task Options
Assign another task
Choose this option to define and delegate the tasks required.
- Task instructions - provide instructions for the review. Prior to approving the risk, you can use the workflow to delegate a further review task. For example, if you wanted to ensure the content of the risk is consistent with current legislation you might send it back for a final check with the following instructions: 'Ensure the safe work policy is consistent with recent changes to the work place health and safety legislation.'
- Assign to - select the user responsible for carrying out the task. Select Assign to me to assign the task to yourself.
- Task due date - select the date the task is to be completed by.
Approve the risk
Choose this option to approve the risk to be added/updated on the Risk register.
- Next review date - this is the proposed date the risk will be reviewed again in the future, which can be changed.
- Additional Comments (optional) - use this field to add any additional comments relating to the risk. These comments will appear in the Action history and will therefore be visible when the risk is next reviewed.
Risk summary
This component summarises the risk including if the threshold for related adverse events has been breached.
Submit
The green Submit button will save the form and progress the item to the next stage of the workflow. The button label, however, will change depending on certain conditions to make it quicker to complete tasks.
- Archive - The Archive option will move the contract to the Archived tab on the Risk register and terminate future workflows.
- Submit/Next - The green Submit button will save the form, upload the risk and move it to the Manage stage.
- Create a related item -Select the appropriate register to create a related/linked item. Upon submitting the form, a new item will be generated in the chosen register. The platform will then display a link connecting the two items in the System event history.
System event history
The System event history is a chronological record maintained by the system detailing entries and changes made to the form including links to any related items created by users.
Click the '+' control on the right to expand the line item to see more information.
