About the Contracts register
Your dedicated space for managing contractual agreements, obligations and compliance requirements.
In this article:
Learn how contract management works in Logiqc, keeping your organisation's contracts and service agreements tracked, current, and on schedule for renewal.
The Contracts register is a central library for agreements like supplier, funding, and employment contracts. Since contracts carry renewal dates and ongoing obligations, keeping them controlled helps the right people act before something lapses or is missed.
This article covers the key features of the Contracts register, how the workflow moves a contract through to publication, and where to go for more detail.
Contracts and service agreements commit your organisation to obligations, payments, and renewal dates that are easy to lose track of when they are held in inboxes and shared drives. A missed renewal or an overlooked obligation can carry real financial and compliance consequences.
Keeping contracts in a single, controlled register means the current version of each agreement is always available to the people who need it, and the key dates are never left to memory.
Logiqc manages the full lifecycle of each contract, from adding it through review, approval, and publication, to archiving when it is no longer needed. When a contract is due for review or renewal, Logiqc automatically generates tasks for the responsible users so nothing is missed.
Q: Who can add a contract?
A: Users with the Add contracts permission can add contracts. The minimum licence type required is Action.
Q: What happens when a contract's review date is reached?
A: Logiqc automatically generates a Manage task for the Contract manager, prompting them to review and progress the contract through the workflow.
Q: Can I publish a contract without sending it through the workflow?
A: Yes, if you are the Contract owner and you upload the contract, you can quick-publish it, which bypasses the workflow.
Key features
Here are the Contracts register's key features. Some link out to a full how-to article; others are covered directly in this article, below.
How to add a contract for uploading a new contract and completing its details.
The contract workflow for how a contract moves through Manage, Review, and Approve stages.
Linking related items and evidence for connecting a contract to supporting records or other registers.
Keeping contracts current for archiving, re-publishing, and updating contracts over time.
The contract workflow
Contracts can move through the workflow stages before publication, or be quick-published from the Add stage when eligible. The workflow ensures contracts are reviewed and approved by the right people.
Hover over each stage to see what happens there. Delegated reviews are optional, and reviewed contracts return to the Contract manager.
Read the article to find out more:
Linking related items and evidence
A contract rarely stands alone. Use Attached records to keep supporting files or links with the contract, or use the top-bar Create button when the contract leads to follow-up work in another register, such as a compliance item, audit, or risk.
Read the article to find out more:
Keeping contracts current
Contracts don't stay static. As agreements change, expire, or are no longer needed, use these options to keep the register accurate:
- Update a contract: add a new version, either during a workflow task or from the contract's own page once it's published.
- Archiving contracts: archive a contract that is no longer needed. Archived contracts cannot be deleted.
- Re-publishing an archived contract: return an archived contract to the register, either as-is or with an updated version.
Read the article to find out more:
Contracts invoicing
If Contracts invoicing is enabled on your platform, the Financial details component is extended and an Invoice action schedule component is added to the Contract details page, so you can schedule and track invoice actions against a contract.
Read the article to find out more: